Job Description

HR Assistant / HR Coordinator (Entry–Mid Level)

Job Type: Full-Time

Location: Tustin, CA

Job Summary:

We are seeking a motivated and detail-oriented HR Assistant / HR Coordinator to support our Human Resources department. This role is ideal for an entry- to mid-level HR professional who enjoys working with people, thrives in a fast-paced environment, and wants hands-on exposure to recruiting, onboarding, employee relations, culture, and HR compliance.

This position focuses on execution and support of established HR processes while partnering closely with leadership to ensure a positive employee experience.

Responsibilities:
Recruiting & Hiring:

• Post and manage job openings on job boards and internal platforms.
• Screen resumes and conduct initial phone screens as needed.
• Coordinate interview scheduling and candidate communications.
• Track candidates through the hiring process.
• Complete offer letters and pre-employment requirements.

Onboarding & Offboarding:

• Prepare onboarding packets and new hire documentation.
• Coordinate orientations and first-day logistics.
• Track onboarding milestones and required trainings.
• Manage offboarding checklists, exit interviews, and documentation.

HR Compliance & Administration:

• Maintain accurate employee personnel files (digital and physical).
• Track I-9s, licenses, certifications, and mandatory trainings.
• Assist with audits and HR documentation requests.
• Support compliance with state and federal labor laws.
• Update HR policies and procedures as directed.

Employee Relations Support:

• Serve as a first point of contact for basic HR questions.
• Escalate sensitive employee matters to HR leadership.
• Assist with documentation related to performance, attendance, and corrective actions.

Culture & Engagement:

• Coordinate employee recognition, events, and celebrations.
• Support employee engagement initiatives and surveys.
• Assist with internal HR communications and announcements.
• Help reinforce company values and culture initiatives.

HR Systems & Reporting:

• Maintain HR trackers, reports, and dashboards.
• Assist with payroll inputs, PTO tracking, and timekeeping audits.
• Support benefits enrollment tracking and employee communications.

General HR Support:

• Assist with HR projects and process improvements.
• Handle confidential information with professionalism and discretion.
• Perform additional HR and administrative duties as assigned.

Requirements:

• 0–3 years of experience in HR, recruiting, or administrative support.
• Bachelor’s degree in Human Resources, Business, Psychology, or related field preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and follow-through.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office and/or Google Workspace.
• Comfortable working in a fast-paced, team-oriented environment.

Preferred Qualifications:

• Experience with applicant tracking systems (ATS).
• Familiarity with HR compliance documentation.
• Interest in long-term growth within Human Resources.

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